This HMIS is named HCIS. HCIS and is shared with 4 CoC’s; Richmond, Fredericksburg, Western and the Balance of State. Homeward serves as the Administrator for the installation. Policy for HMIS is set by the Data Committee, which includes VA-513. Committee Description – HMIS
Data Entry Steps
Download data entry client forms
Emergency Shelters, Street Outreach and Safe Havens Only (questions change depending on program type)
Data Entry – Collected at time of entry – Emergency Shelters, Street Outreach and Safe Havens
Data Update – Collected when client has a change in status
Data Exit – Collected at time of exit – these are your program “outcomes”.
For a list of outcomes that are positive (client leaves to permanent housing) or negative (client leaves to a temporary place or back to homelessness), see this publication. Exits marked “I don’t know” are seen as data errors or exits to homelessness, depending on the report.
All other programs, Permanent Supportive Housing, Rapid Rehousing, Prevention, use these
Data at Entry – Collected at time of Entry for Permanent Supportive Housing, Rapid Rehousing, Prevention, Except HOPWA and SSVF
Data Exit – Collected at time of exit – these are your program “outcomes”. See above for outcomes list.
Annual Update – Must be collected at the 1 year anniversary mark – a 30 day window on either side of the anniversary date
SSVF and HOPWA Programs use program specific data sheets