HMIS User Resources & Links


This HMIS is named HCIS. HCIS and is shared with 4 CoC’s; Richmond, Fredericksburg, Western and the Balance of State. Homeward serves as the Administrator for the installation. Policy for HMIS is set by the Data Committee, which includes VA-513. Committee Description – HMIS

HCIS Policies and Procedures Updated 12-06-17

HMIS Log-in

Log-in HMIS Database 
Log-in Training Database

 

Data Entry Steps

Data Entry steps Singles

Data Entry Steps families

HOPWA Data Entry Steps singles

HOPWA Data Entry Steps families

Download data entry client forms

Emergency Shelters, Street Outreach and Safe Havens Only (questions change depending on program type)

Data Entry – Collected at time of entry – Emergency Shelters, Street Outreach and Safe Havens

Data Update – Collected when client has a change in status

Data Exit – Collected at time of exit – these are your program “outcomes”.

For a list of outcomes that are positive (client leaves to permanent housing) or negative (client leaves to a temporary place or back to homelessness),  see this publication. Exits marked “I don’t know” are seen as data errors or exits to homelessness, depending on the report.

All other programs, Permanent Supportive Housing, Rapid Rehousing, Prevention, use these

Data at Entry – Collected at time of Entry for Permanent Supportive Housing, Rapid Rehousing, Prevention, Except HOPWA and SSVF

Data Update– Collected when client has a change in status

Data Exit – Collected at time of exit – these are your program “outcomes”. See above for outcomes list.

Annual Update – Must be collected at the 1 year anniversary mark – a 30 day window on either side of the anniversary date

SSVF and HOPWA Programs use program specific data sheets

SSVF Entry
SSVF Update 
SSVF Exit

HOPWA Entry
HOPWA Update
HOPWA Exit

HCIS Release of Information

Shared Client Data Confidentiality Agreement final